The commercial lifecycle, run from one record.
Budget, procurement, the head contract, the subcontracts let beneath it, the change that moves any of them, and the cashflow it all produces — Vectis connects the full commercial cycle of a contract, so a figure is entered once and never reconciled by hand again.
Both use your Google account — there is no password to create. Been invited? Use the link you were sent.
- BBudgets & Forecasts
- PProcurementPlanned
- HHead-Contracts
- SSub-Contracts
- CChange Management
- $Cashflows
- RReportingPlanned
Read top to bottom and it’s the job, in order — the same list the product itself switches between.
A head contractor and a subcontractor read the same record — never the same view.
If you hold the head contract
- Every subcontract forecast rolls up into your own — no chasing a spreadsheet to know where a package stands.
- A trade reserve carries its origin: a direct entry, an approved recommendation, or a crystallised risk — never one opaque number.
- The head contract claim and the sub claims beneath it trace to the same cost codes, so nothing gets reconciled by hand.
If you hold the subcontract
- Row-level security, not a setting someone remembers to flip — your programme and pricing are invisible to the head contractor unless you share them.
- A variation extends the same subcontract item it came from, so recovery and cost certainty stay attached to the instrument, not a side sheet.
- Claims received, certificates issued and retention held all sit on one ledger, not three.
A budget is handed over. Work goes to market. A contract is struck, packages are let beneath it, change moves any of them, and the whole of it shows up as cashflow.
Read the list below top to bottom and you are looking at a commercial manager’s whole week — as one system, not six disconnected tools that all have to agree with each other.
Budgets & Forecasts
LiveWhat the work will finally cost against what it earns — handover budget, revisions, cost ledger, and the forecast sheet by code.
Procurement
PlannedPackaging the work, going to market, and awarding — before a subcontract exists.
Head-Contracts
LiveThe contract with the client — the schedule of rates as executed, and the progress claims made upstream against it.
Sub-Contracts
LiveThe packages let downstream — scope and rates, claims received, certificates issued, retention held.
Change Management
LiveThe subcontract variation funding waterfall — reserves, recovery, contingency — and the EFC bridge it produces.
Cashflows
LiveThe contract as a shape over time — the baseline curve, the programme it is restated against, and performance read off both.
Reporting
PlannedReading across every module at once — the monthly report, and the pack behind it.
- The monthly project report, drawn from the modules rather than retyped out of them.
- Portfolio views across projects, for people who do not work one job at a time.
The monthly drawdown and the S-curve it produces, live off the contract.
Every contract you set up renders one of these — hover a column for the month, switch between monthly and cumulative, and it never falls out of sync with the items behind it.
Two more screens from the same record.
Switch tabs to see the Budget & Forecast and Change Management modules the way a commercial manager would open them.
Efficiency isn’t a dashboard here. It’s how the record is built.
Nothing typed twice
Cost codes and contract items are entered once. The forecast, the change ledger and the claim all read the same record instead of a copy of it.
Nothing silently overwritten
Budgets, reserves and claims are append-only ledgers. A correction is a new entry, not an edit — so a figure can always be explained, not just trusted.
Nothing manually reconciled
Forecast cost, savings and the funding waterfall are derived from the ledger every time they're shown — never a cell someone has to remember to update.
Nothing seen by mistake
Every table carries row-level security. A subcontractor's programme is invisible to the head contractor by construction, not by someone remembering to hide it.
Three steps in, and the record does the rest.
Build the contract
Items, values, dates and cost codes — entered once, the way the document in front of you already describes it.
Let the modules connect
The forecast, the change ledger and the cashflow all read that same record. Nothing is retyped into a second tool.
Report with the ledger behind you
Every figure traces back to an entry — a budget line, a variation, a reserve — not a formula someone half-remembers.
Set up the contract once. Watch the cashflow write itself.
5 of 7 modules are live today — budget through cashflow, connected. No credit card, no setup call, just your Google account.